ECOLOGICAL CHRISTIAN ORGANISATION
TERMS OF REFERENCE FOR CONSULTANCY TO CONDUCT AN END OF PROJECT EVALUATION
|Position Title: Consultancy.
Contract type : Fixed payment
Location : Moroto, Amudat, Nakapiripirit, Nabilatuk, Abim and Kaabong
Project Title: Karamoja Mining Governance
Expected duration of assignment: 1 month
Reports to: Programmes Manager
Date of publication: 27th July 2022
Ecological Christian Organisation (ECO) is an indigenous, Non-Governmental Organisation registered in Uganda as S.5914/5509 and working towards realization of sustained livelihoods for marginalized, under-served and vulnerable groups in Uganda. Since its inception in 2005, ECO has implemented a varied portfolio of projects in the greater Karamoja region, L. Victoria basin and West Nile. ECO’s thematic areas are focused on Climate Resilience, Environment and Natural Resources sustainable livelihoods, Renewable energy and social enterprises and Population, Health and Environment integration.
From April 2018 to February 2021, Ecological Christian Organisation with support from the Democratic Governance Facility implemented the Karamoja Mining Governance project targeting 25,560 direct beneficiaries in six districts of Karamoja sub-region. The project aimed to promote good governance in the minerals sector in Karamoja that ensured accountability, contributed to inclusive and sustainable growth and development, and protected human rights. This was achieved through influencing legal and policy frameworks, effectively supporting the sustainable management of the mining sector and safeguarding interests of local communities; informing local communities to effectively participate, engage and influence decisions related to mining extractives and influencing the management of the mining sector to be more transparent, accountable and inclusive at all levels.
Outcome 1: Legal and policy frameworks to effectively support sustainable management of the mining sector and safeguard interests of local communities strengthened.
Outcome 2. The capacity and collective action of the local communities to effectively engage and influence decisions related to mining extractives is strengthened.
Outcome 3. The capacity of the local government and CSO actors in advocating for accountability and protecting human rights in cases related to extractive mining sector is strengthened
ECO is seeking to hire a consultant to carry out an end of project evaluation for this project. Details of the project documents shall be provided to the invited consulting firms (consultants). The end of project evaluation is intended to assess the relevance and effectiveness of the project interventions, and measure the impact of the results achieved. The end of project evaluation is intended to provide an insight into the influence the KMG project has had in bringing about change during implementation of the project.The end of project evaluation is also intended to assess the progress made by the project in fulfilling its agreed objectives through the planned activities; to evaluate the relevance of the project to the implementation areas; and to assess the efficiency and effectiveness with which resources have been used to generate results and achieve project objectives.
|Objectives of the Study
|The end of project evaluation will establish the following outcome indicators and specific objectives.
· Establish the percentage of policy / legal recommendations adopted in the mining policy and Act from regional, local and national multi-stakeholders.
· Establish the proportion of community representatives who are aware about the legal and regulatory frameworks of the extractive industries and potential social and environmental impacts
· Establish the proportion of the citizens that report having engaged with government representatives.
· Establish the proportion of citizens who report an increase in confidence in claiming their rights
· Establish the transparency of revenues from mining industries and accountability of responsible government institutions on resource revenues improved
· Establish the evidence of positive government response (policy and practice) to budget monitoring and other accountability initiatives supported by the DGF
1. To analyse the performance of the District Mineral Watch platforms and their contribution to ensuring transparency and accountability in the mining sector.
2. To analyse the level of community empowerment and participation in policy and legal issues in the mining sector.
3. To assess the knowledge of the Mining legal and regulatory frameworks within the mining communities
4. To analyze the relationship between mining companies and the mining communities and companies compliance to corporate social responsibility and environmental regulations.
5. To analyze the impact of Karamoja’s extractive industry on human rights and development.
6. To analyse the strengths and weaknesses in terms of planning, management, implementation and monitoring of the project
7. To analyse the extent to which cross-cutting issues (gender and environment mainstreaming) have been applied.
8. To review methods of engaging with the target groups and whether they are appropriate, effective and are the best use of resources and the capacities of project partners for corrective action
|Scope||The evaluation will cover the 6 project districts of Moroto, Nakapiripirit, Amudat, Nabilatuk, Abim and Kaboong. The evaluation will reach out to beneficiaries and relevant stakeholders including ASMs and mining communities, representatives of MEMD/ Directorate of Geological Survey and Mines (DGSM), District Local government officials; District Mineral Watch Platforms, local CSOs/CBOs-Women and Youth Mining Groups, media personnel and Private Mining companies.
|Methodology||The consultant is expected to work with limited supervision to complete the following:
· Desk review of KMG project design documents, monitoring and evaluation framework and assess the project’s performance against the following internationally accepted evaluation criteria: Relevancy, Effectiveness, Efficiency, Sustainability and Impact. The desk review will also include comparable and available secondary data from The Ministry of Energy and Mineral Development (MEMD) and the Department of Geological Survey of Mines (DGSM) and analysis of service statistics done.
· Generate Evaluation questions under each of the listed evaluation criteria namely: Relevancy, Effectiveness, Efficiency, Sustainability, Impact, including Factors & processes that affected performance (project results).
· Develop an evaluation methodology including a survey plan that includes strategies to collect and analyse quantitative data against project targets and key indicators from the baseline and monitoring and evaluation framework the results of which will provide evidence-based information to: monitor and evaluate results and impacts; provide a basis for future amendments and improvements.
· Conduct a survey of size and quality able to provide a meaningful and consultative understanding of project impact and changes in the indicators being measured.
· Analyse data and produce an end of project evaluation report that highlights significant, important or interesting findings that inform future programming.
Triangulation of information gathered during the research is crucial in this study with reflection on how the findings relate to the secondary documentation.
|Timing and Deliverable||Deliverables
The consultant will provide the following key outputs:
1. An acceptable and satisfactory inception report containing:
a) Thorough review of the project design quality and the evaluation framework
b) what is being evaluated and why, showing how the evaluation questions can be answered
c) proposed methods and sources of data, as well as data collection procedures
d) draft, desk review-based framework of the project, identifying outcomes, intermediate states towards impact, drivers and assumptions for evaluation
e) proposed schedule of tasks, activities and deliverables
f) Summary of the information available from project documentation against each of the main evaluation parameters.
g) gaps in information that have been identified and methods for additional data collection, verification and analysis
h) Detailed survey implementation plan – including details of both the technical approach (sampling methods, tools and techniques to collect data against key indicators and targets, reference data, analysis, ethical considerations, limitations, etc.) and their implementation (schedule of activities and costs).
2. A complete set of data collected during the end of project evaluation.
3. A draft end of project evaluation report for internal review by ECO
4. A final end of project evaluation report for internal review by ECO
5. A presentation of the final report to ECO staff and partners
The end of project evaluation will last no more than 30 days (12th Aug – 12th Sept 2022) or from the date the contract agreement between ECO and the selected consultant is signed.
ECO project staff will introduce the consultant and data collectors to all stakeholders and target communities and if required by the consultant, will accompany the consultant and enumerators on data collection visits.
The consultant shall submit a final report in both hard copies and electronic copies along with all survey data (in Excel or SPSS compatible formats), transcripts of the FGDs, KIIs, photographs and ethical approvals, questionnaires, case stories, quotes, photos etc.
|Confidentiality||All information from this study including findings and photos is a property of ECO. Therefore no part of this study/ findings photos should be reproduced or published in any form without approval from ECO. Violation of this clause will be regarded as trespass and a criminal offense.|
|Skills and Qualifications of Consultants||ECO is looking for a consultant/team with the following skills and qualifications:
1. A master’s degree in extractives, social sciences, Natural Resources or any other relevant field, or recognised equivalent work experience.
2. At least 7 years’ experience in the design and implementation of evaluations, assessments or baseline surveys including qualitative and quantitative data collection.
3. Experience in managing and coordinating evaluation/research exercises, delivering agreed outputs on time and on budget.
4. Experience in data collection and analysis using participatory methodologies and mobile data collection tools.
5. Strong quantitative data entry and analysis skills and previous experience using statistical analysis software.
6. Ability to work with communities in relevant local languages.
|Required application documents||• CVs of all evaluators involved
• Technical/specific proposal
• Financial proposal
|Scores||All proposals will be scored against the following criteria|
|Understanding of the assignment||30 marks|
|Adequacy and quality of the proposed approach and methodology||40 marks|
|Key experts’ qualifications and competence for the assignment||20 marks|
|Financial proposal||10 marks|
|Note||Any Proposal submitted will be regarded as an offer by the Proposer and does not constitute or imply the acceptance of any Proposal by ECO. ECO is under no obligation to award a contract to any Proposer as a result of this Request for Proposals (RFP). At any time prior to the deadline of proposal submission, ECO may for any reason, such as in response to a clarification requested by a Proposer, modify the RFP in the form of a Supplemental Information to the RFP. All prospective Proposers will be notified in writing of all changes/amendments and additional instructions through Supplemental Information to the RFP.
|Budget and Payment terms||The payments will be scheduled as follows:
• 50% upon submission of the inception report prior to the start of data collection
• 20% on submission of the draft copy of the report
• 30% payment upon submission and approval of the final report
|Proposal submission||Completed application documents (technical and financial proposals) should be submitted to the stated address through email at: Eco@ecouganda.org
The deadline for applying is midnight 8th August 2022. The successful applicant will be contacted by 5:00pm 10th August 2022.