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GIS CONSULTANCY SERVICES TERMS OF REFERENCE (TOR) SEPTEMBER 2021

Position Title:      Consultancy to undertake work on the EU Grant project for restoring and conserving degraded fragile ecosystems for improved Community Livelihoods among the Refugee and Host Communities of West Nile Region in the districts of Terego and Yumbe

Contract type :      Firm or consortium of individuals

Location :                National

Topic:                   Restoring and conserving degraded fragile ecosystems for improved Community Livelihoods among the Refugee and Host Communities of West Nile Region (Terego and Yumbe Districts).

Expected duration of assignment: 6 months renewable

Reports to:            Project Manager ECO with a copy to the Executive Director ECO

Date of publication: September, 2021

Background and

Objectives of the Assessment

Introduction:

The EU Grant Project titled “Restoring and Conserving Degraded Fragile ecosystems for improved community livelihoods among the refugee and Host communities of West Nile Region and the Mid-Albertine Rift” is an action response project implemented by a consortium of Wildlife Conservation Society (WCS), Nature Uganda (NU), Ecological Christian Organization (ECO) and Uganda Biodiversity Trust Fund (UBTF) as the lead applicant. The project commenced in February, 2021 targeting West Nile region particularly Terego and Yumbe district (implementation area for ECO) for areas within 15Km radius from the boundary of refugee camps.

 

 

Project Objectives: The project overall objective is “Improved livelihoods and ecosystems resilience to impacts of refugees and climate change in refugee hosting landscapes”. By the end of the four years, the action will have contributed to improving resilience of both livelihoods and ecosystem resilience. The overall objective will be achieved through three specific objectives namely:

  1. To restore degraded forests, wetlands, savannah woodlands and other fragile ecosystems impacted by human activities in refugee hosting districts.
  2. Support landowners in host communities to establish agroforestry enterprises and adapt Sustainable Land Management (SLM) practices.
  3. Build capacity of Local Governments (LG), Civil Society Organisations (CSOs), private sector companies and local communities for effective uptake of climate change mitigation and environmental conservation measures.
Scope of Work,

Responsibilities  and products

The overall objective of this particular assignment is to provide technical support in the area of remote sensing and mapping as a supportive tool to improve project progress tracking alongside the other Monitoring and Evaluation (M&E) tools. This is intended to track progress of the forestry interventions in the project area over the project life.

Specifically, the key outcomes for this assignment include: Normalized Difference Vegetation Index (NDVI) maps showing the status of vegetation and settlements in the 15km radius around the refugee camps of Rhino, Imvepi and Bidibidi (Yumbe) on quarterly, semester and yearly basis.

The Consultant(s) shall perform all the services/work as necessary to fulfill the objectives of the Consultancy contract. More particularly, the Consultant will be expected to carry out tasks such as:

Scope:

  1. Reviewing relevant literature related to methodologies for environmental reclamation, woodland and forest ecosystem restoration and conservation, environmental laws and policies, national and local refugee policies, livelihood interventions and climate change response etc.;
  2. Prepare an acceptable work plan and methodologies to be employed, stakeholder, key inputs and institutions’ involvement and submit them for approval before commencement of field activities.
  • Undertake field reconnaissance to pick multiple co-ordinates for woodlands, woodlots, farmer gardens and forests;
  1. Identify and rank woodlands based on the level of degradation;
  2. Generate maps of Terego and Yumbe district showing the entire geographical landscape and the key features. This is to be done in collaboration with an assigned Cartographer.
  3. Generate maps of district administrative units in the areas where the project will be implemented. (Sub-County, Village and community maps).
  • Generate maps showing refugee settlements in the districts and the 15Km area stretch.
  • Generate maps showing the vegetation biomass within 15 Km distance from the boundaries of the refugee settlements
  • List degraded woodland and forest areas that need restoration and or conservation based on percentage (%) of vegetation biomass cover in (vii) above and pre estimate the available implementation acreage (Ha) as a way of monitoring to achieve the set project targets.
  • Participate in the validation meetings for all products of the project;
  • Carry out other relevant tasks as may be assigned in writing from time-to-time by the client within the context of the assignment.

 

Products:
  1. Several GIS generated maps and 5 yearly vegetation index maps for the project implementation area.
  2. Tabulated results about the percentage of vegetation cover and acreage (Ha) in the selected woodlands and woodlots.

A technical report on the methodology used and yearly status of vegetation index on selected woodland and woodlots.

Methodology/Workplan /scope
  • The consultant shall develop the relevant methodology and approach that will enable successful delivery of the assignment. The methodology shall be presented to ECO for review before any field execution (for successful candidates).
  • The consultant shall prepare a work plan within the stated timeframe for the assignment and submit it to ECO for review before any work starts.

The consultant shall propose any other necessary new innovations, techniques or approaches for effective implementation.

Qualification and experience of the consultant Qualifications: The prospective consultant/firm/individual shall be required to possess the following minimum qualifications

  • At least a Master’s Degree in any of the following fields: Forestry, Environmental/Resource Economics, Natural Resources Management and Economics and Agriculture with a strong knowledge of remote sensing and GIS

Experience:

The following experience is required for this assignment:

  • Minimum of 5 years of professional experience in the field of GIS and Remote sensing, forestry, natural resources management and natural resources economics. The experience must be research related, able to produce cutting edge technical and policy knowledge products.
  • Excellent, proven management and communication skills
  • Ability to speak the local language.
  • Demonstrated ability to work in technical teams.
  • Demonstrated analytical and report-writing skills.

Practical experience in GIS and Remote sensing and cartographical work will be an added advantage. Evidence of any publications or works related to the subject should be submitted alongside the proposal in digital form (pdf).

Submission of proposal The proposal should include a technical proposal (not exceeding 4 pages) and financial proposal. In the financial proposal, the consultant should include all related costs for implementation of the task.
Payments: The payments will be scheduled as follows:

  • 40% upon submission of the inception report
  • 20% on submission of the draft copy of documents and yearly vegetation index and,
  • 40% payment upon submission and approval of the final products of the final report ·
Time Duration The duration for the consultancy work is 6 months
Note Any Proposal submitted will be regarded as an offer by the Proposer and does not constitute or imply the acceptance of any Proposal by ECO. ECO is under no obligation to award a contract to any Proposer as a result of this Request for Proposals (RFP).

At any time prior to the deadline of proposal submission, ECO may for any reason, such as in response to a clarification requested by a Proposer, modify the RFP in the form of a Supplemental Information to the RFP. All prospective Proposers will be notified in writing of all changes/amendments and additional instructions through Supplemental Information to the RFP.

Supplemental Information to the RFP.  All prospective Proposers will be notified in writing of all changes/amendments and additional instructions through Supplemental Information to the RFP.
Submission process Completed application documents should be submitted to the stated address through email at: info@ecouganda.org not later than 14 days from the date of publication of this RFP.